Job Details:
Title: HR Assistant
Location: Pittsburgh, PA (On-site: Tuesday, Wednesday, Thursday)
Duration: 03 Months
Pay range: $30 - $35 per hour
Position Overview
The HR Assistant will primarily support I-9 compliance and related HR administrative functions. This role will work closely with the I-9 audit team, HR vendors, and internal managers to ensure timely and accurate documentation and process adherence. The ideal candidate is detail-oriented, proactive, and has strong communication and problem-solving skills.
Key Responsibilities
I-9 Compliance Support
• Collaborate with the I-9 audit team (Note: this position will not conduct the audit).
• Assist in educating managers on proper I-9 completion.
• Follow up with managers to ensure I-9 forms are completed for all new hires.
• Monitor reports to track upcoming I-9 deadlines and send timely reminders (within the 3-day window).
• Resolve any issues related to the Workday–E-Verify integration, including correcting errors.
• Maintain a working knowledge of acceptable work authorization documents for I-9 verification.
HR Invoice Management
• Receive HR-related invoices or charge notifications (e.g., background checks, labor law posters).
• Create purchase orders (POs) and route them to the appropriate approvers.
• Communicate with vendors regarding proper invoice submission procedures (most are familiar).
• Allocate invoice charges accurately across business units.
Random Drug Screening Coordination
• Manage the administration and tracking of random drug screening processes.
Qualifications
• Prior experience in an HR support or administrative role is preferred.
• Strong understanding of I-9 compliance requirements and documentation.
• Familiarity with Workday and E-Verify systems is a plus.
• Excellent organizational, critical thinking, and investigative skills.
• Ability to identify and suggest process improvements.
• Comfortable handling confidential and sensitive information (PII); candidates must have no history of theft or dishonesty.
• All document handling will be digital—proficiency with digital file management required.
Bonus:
• Ability to create user-friendly step-by-step guides and SOPs for:
o Completing I-9 forms (for managers).
o Assigned HR administrative tasks.
Employee Benefits:
At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:
EEO Employer
LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.
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