Job Description

Office & Operations Support Role:

Job title: Office & Operations assistant

Location: Miami, FL

Full Time Job.

Job Description:

We are looking for a sharp administrator to provide leadership support and assist the office & operations department keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel.

Also key important: This person will also support managing inventory, warehouse stock and prepare and ship clients Orders (Order processing into ERP, invoicing, Picking and shipping through courier companies).

To be a successful administrator, you should be committed to facilitating smooth, efficient office operations by planning carefully, anticipating needs, and providing responsive, reliable assistance. You should be adaptable, proactive, supportive, and detail oriented.

Office & operations assistant responsibilities:

Supporting company leadership, sales team and assisting administrative department and operations/logistics.

Greeting office visitors and directing them to the appropriate parties.

Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data reporting entry.

Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.

Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.

Trade show, exhibition and or conference management.

Entering and updating company, employee, and client records.

Ordering, storing and distributing office supplies.

Maintaining, repairing, or replacing office equipment.

Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.

Providing basic bookkeeping services.

Client Invoice issuing and merchandise stock management. Supply Management skills. Inventory Control.

Office & operations assistant requirements:

High school diploma or equivalent.

Degree in business administration or a relevant field is preferred.

At least 5 year's experience in administrative services or related fields.

Additional education, certifications, or experience is advantageous.

Experience of accounting principles and bookkeeping software may be required.

Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Experience using Sage, Quickbooks, Zoho or similar ERP would be considered as added value requirements.

Experience on client order and inventory management would be a must.

Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.

Exceptional verbal and written communication skills.

Proactive, organized approach to multitasking.

Strong leadership and interpersonal skills.

Problem Solving

Professional appearance, courteous manner, clear and friendly.

Team worker.

Verbal Communication

Fluent in English is a must. Fluent in Spanish would be considered additional value.

Driving license

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