Job Description

We are seeking a welcoming, highly organized, and proactive Office Assistant, Workplace Operations to join our Boulder team. This role is at the heart of our office experience—serving as the first point of contact for employees, guests, and visitors, and ensuring a seamless, positive workplace environment each day.

On-site only - hours are 7:30 AM – 4:00/4:30 PM

If you’re energized by a role where no two days are exactly the same, enjoy interacting with people across all levels of the organization, and take pride in creating a polished, well-functioning office space, we want to hear from you!

What You’ll Do

Reception & Front Desk Operations

• Manage front desk operations and reception coverage daily from 7:30 AM – 4:00/4:30 PM
• Greet and assist all employees and visitors, providing office access and information
• Set up and reset conference rooms, stock office supplies, and perform daily space walk-throughs
• Prepare for new hire arrivals—sharing WiFi info, office procedures, and general orientation
• Ensure reception and communal areas remain tidy, welcoming, and well-stocked
• Coordinate incoming deliveries and facilitate drop-offs
• Monitor guest check-ins and issue visitor badges, supporting office access and safety protocols

Workplace Operations Projects

• Support employee badging and access process
• Assist in planning and executing employee engagement events
• Coordinate catering orders and lunch service setup
• Work with the Office Manager to schedule maintenance and vendor visits
• Manage incoming mail—sort, scan, and maintain confidentiality for sensitive items

What You Bring

• A warm, professional demeanor with a passion for providing excellent service
• Sharp attention to detail and high standards for cleanliness and organization
• Strong problem-solving skills; able to think independently and escalate when appropriate
• Excellent verbal and written communication skills
• Creative and resourceful—you enjoy finding solutions and improving processes
• Self-motivated and confident in managing tasks with autonomy
• Comfortable with hands-on tasks and lifting up to 30 lbs when needed

Qualifications

• 2+ years in an office, administrative, or customer-facing role
• Bachelor’s degree preferred, or equivalent relevant experience
• Proficiency with Google Workspace (Docs, Sheets, Calendar, etc.)

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