Job Description

Office Assistant / Executive Assistant

Baton Rouge, LA | On-Site | $24–$25/hour (DOE) + Exceptional Benefits

Are you a proactive, detail-oriented professional who thrives in a collaborative and supportive office environment? Do you enjoy a balance of meaningful project work, steady administrative tasks, and being a trusted right hand to company leadership?

Our client, a long-established and industry-leading specialty services provider headquartered in Baton Rouge, is seeking an Office Assistant/Executive Assistant to support company executives. This role offers the chance to join a small but mighty team where employees are valued, supported, and tend to stay for the long haul.

Why You’ll Love It Here:

• People-first culture where values, work ethic, and personal growth matter.
• Relaxed and respectful work environment — you’re trusted to do your job well with autonomy.
• Incredible benefits including BCBS insurance with company-funded HSA, 401(k) with dollar-for-dollar match up to 10%, performance bonuses, and supplemental voluntary benefits.
• Real development opportunities — you’ll be cross-trained, supported, and encouraged to grow in areas like accounting, project coordination, and operations.

What You’ll Be Doing:

• Serve as the right hand to the CEO and the VP of Finance, supporting daily administrative needs, accounting tasks, and jumping into exciting projects as they arise.
• Draft, edit, and format internal documents, reports, and presentations (PowerPoint a plus!).
• Create fillable forms and manage project-related documentation using Excel and an internal form-building platform (similar to spreadsheets).
• Sit in on meetings with executives to take notes, organize next steps, and ensure follow-up.
• Assist with policy updates (e.g., employee handbook), insurance preparation, and procedural documentation.
• Provide occasional front desk coverage and general office support across departments.
• Collaborate on soft-skills and continuing education initiatives across the organization.
• Learn and grow in other areas of the business — basic accounting experience is a major plus, but training is offered for the right person with aptitude and initiative.

What We’re Looking For:

• At least 5 years of administrative or executive support experience.
• Advanced Microsoft Excel skills (advanced formulas, formatting, data entry), and experience with PowerPoint.
• Light accounting or bookkeeping experience is a strong plus.
• Must demonstrate commitment and loyalty by work history displaying longevity in positions held.
• Strong communication and writing skills; ability to craft and edit internal materials.
• Organized, dependable, and self-motivated — you’re the kind of person who sees what needs to be done and gets to it.
• Curious and collaborative — you enjoy learning new systems and working with different teams.
• Bonus points if you have basic accounting knowledge or want to learn!

A Few More Perks:

• Annual bonuses based on company performance
• Flexible, family-oriented team
• Cross-training ensures you're never stuck or siloed — growth is built-in
• Location: Baton Rouge office (Onsite, south Baton Rouge)

This is a fantastic opportunity for someone who wants to contribute meaningfully in a company that genuinely invests in its people. If you’re ready to bring your initiative, organization, and creativity to a team that will appreciate you — we’d love to hear from you!

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